3rd OHHI Principal Investigators Meeting
6-8 October 2009
Seattle, Washington

GENERAL INFORMATION

UPDATED - 10/2/09

UPDATES
8/28 - Participant list
8/27 - Registration fee
8/27 - Group Dinner Cruise information
9/8 - Revised Participant list and Registration Payment information
9/16 - Revised Agenda, revised Participant List indicating reg. fee payments,
and Updated Travel Information for Graduate Trainees
9/23 - Revised Agenda, revised Participant List, revised Hotel information
10/2 - Revised Agenda, revised Participant List

Please Note: The OHHI P.I. Meeting is scheduled to begin at 8:00 a.m. on Tuesday, 6 October, and end at 6:00 p.m. on Thursday, 8 October 2009.

DRAFT AGENDA (UPDATED! 10/2/09)

OHHI CONSORTIA FOR GRADUATE TRAINEESHIP PROGRAM DAY (Coming Soon)

OHHI STRATEGIC PLAN

OHHI PROJECT SUMMARY TEMPLATE
Project Summaries are due to Sean Willard by COB 15 September 2009. Centers should compile their summaries and submit as one package to Sean. All Project Summaries should be in Word Format, 1-inch margins, Times New Roman 12-point font. All questions regarding the summaries can be directed to Sean.

PRESENTATION TITLE
If you are planning on presenting, please send your presentation title and the topic under which it falls to Carolyn Sotka by COB 15 September 2009.

Presentation Topics:
• Early Warning Systems: Beach Management and Drinking Water Safety
• Early Warning Systems: Sentinel Species and Habitats
• Early Warning Systems: Seafood Safety
• Benefits from the Sea: Natural Products and Pharmaceuticals
• Benefits from the Sea: Biomedical Models
• Benefits from the Sea: Seafood Quality

Poster: All active PIs are required to bring a poster. We will have a poster session and reception on the first evening, Tuesday, 6 October, in the Courtyard Ballroom, one floor below the Lobby. Also, bring your poster file saved on a data key with you when you check-in on Monday evening and we will direct you where to post them.

PRESENTATIONS SCHEDULE (Coming Soon)

REGISTRATION FEE (NEW - 8/27/09)
There is a registration fee of $91.00 for all attendees. Please see PAYMENT below.

If you are being supported by UCAR, your registration fee will be handled directly by Brian.

CONFIRMED PARTICIPANT LIST (UPDATED - 10/2/09)
Please click here to download the most current participant list (Updated - 9/16/09) of those invitees who have confirmed their intentions to attend the P.I. Meeting and paid the registration fee of $91.00. If you plan to attend and your name is not on this list, please contact Brian Jackson before 15 September 2009 and pay the registration fee (see PAYMENT below). If your name does not appear on this list, we do not know that you are coming! Also, please send any corrections to your contact information to Brian. Revisions will be posted and dated on a regular basis.

LOGISTICS

• MEETING VENUE
Renaissance Seattle Hotel
515 Madison St.
Seattle, WA 98104

Tel: 206-583-0300
Guest Fax: 206-622-8635
Website

The P.I. Meeting will be held in the East Room Ballroom, on the 3rd Floor. Breakout space on Thursday morning will be announced onsite.

• LODGING
  Please note that a block of rooms is being held for our group at Renaissance Seattle Hotel for the nights of 5-8 October 2009, at the government rate of $158.00 plus 15.6% tax ($182.65).
  
  Check-in time is 4:00 p.m., and check-out time: 12:00 p.m.
  
  Parking is $8.00/hour, with a maximum daily charge of $28.00. Valet parking costs $32.00 daily.
• RESERVATIONS (Updated - 9/23/09)
  The cut-off date for hotel reservations has passed. Please contact Brian Jackson as soon as possible.
• WORKING LUNCHES AND DINNER (UPDATED - 9/8/09)
  Please note that three working lunches and one group dinner will be provided during the All P.I.s Meeting, 6-8 October 2009. The lunches, the poster session and all breaks will be held in the Courtyard Ballroom, one floor below the Lobby.
  
  The group dinner will be a dinner cruise on Puget Sound on Wednesday, 7 October, 6:30-9:00 p.m. Please be sure to wear appropriate clothing.
  
  Spouses and guests are welcome to attend the dinner cruise. There will be an additional charge of $34.00 for extra guests. The cut-off date to RSVP an extra guest is COB Friday, 2 October.
  

  It is assumed that all meeting participants will attend all provided meals.

• RECEPTION AND POSTER SESSION
  Please bring your actual poster and your saved file on a data key with you when you check-in on Monday evening and we will direct you where to post them.
  
  There will be a formal Poster Session and Reception with heavy hors d'oeuvres on Tuesday evening, 6 October, 6:30-9:00 p.m. The poster session will be held in the Courtyard Ballroom, one floor below the Lobby. Posters may be put in place starting Monday evening, 5 October, at Pre-Registration, 7:00-9:00 p.m. We will have space for 60 posters, and posters should be no larger than 4'x8' (H x L). Posters should be left up for the duration of the meeting. Push pins will be provided.
• PAYMENT (REGISTRATION FEE) (UPDATED - 9/8/09)
  There is a registration fee of $91.00 for all attendees.
  
  It is now possible to register and pay via the Internet. Please note that UCAR accepts Visa and MasterCard only.
  
  (You may add $34.00 for each guest on the dinner cruise. Be sure to contact Brian before COB Friday, 2 October, if you plan to bring a guest.)
  
  If you are being supported by UCAR, your registration fee will be handled directly by Brian.
  
  To make your payment:
  1. Please proceed to www.fin.ucar.edu/epayment/startEpayments.do
  2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "OHHI P.I. Meeting - 6-8 October 2009 - Seattle - Reg. Fee", and then click on the "Next" button.
  3. On the following screen, enter the amount ($91.00) and fill in your billing information. When you are ready, click on the "Start Process" button.
  4. You will receive an e-mail confirming your payment. You are now registered and your name will be added to the Participant List posted above.

  If you prefer to pay by check, please make it payable to "UCAR". Brian Jackson will accept checks onsite in Seattle or in advance by mail. Please mail checks to:

  Brian Jackson
  UCAR-JOSS
  P.O. Box 3000
  Boulder, CO 80307

  Receipts for check payments will be provided by mail upon request following the meeting.

• ATTIRE
  Business casual. For the dinner cruise, please dress appropriately.
• AIRPORT AND FLIGHT INFORMATION
  Most attendees will fly in and out of Seattle-Tacoma (SEATAC) Airport, which is located approximately 15 miles from downtown Seattle.
• GROUND TRANSPORTATION FROM AIRPORT (Coming Soon)
  The Renaissance does not provide shuttle service, but there are several options to get from the airport to the hotel:
  • Light Rail
    Travel time to downtown Seattle is approximately 35 minutes. The one-way fare is $2.50 .
  • Catch the Light Rail Shuttle just outside Door 2 in the Baggage Claim area. The shuttle will take you to the Light Rail at the Tukwila International Boulevard Station. Take the Light Rail into Seattle and get off at the University Street Station. You will exit onto 3rd Avenue. Go south on 3rd Avenue for 3 blocks. At Madison Street, turn left and continue on for 3 blocks to 6th Avenue, to the Seattle Renaissance Hotel.
  • Shuttles - fares vary
  • Taxis - Estimated fare: $35.00, one-way. Call from curbside phones in Baggage Claim area.
  • Car Services - Estimated fare: $50.00, one-way. Call from curbside phones in Baggage Claim area.
  • Bus service - fare: $11.00, one-way. Catch buses outside Door 2 in the Baggage Claim area.
• DRIVING DIRECTIONS AND MAP
  Click here for driving directions to the Renaissance Seattle and a map of the local area.
  
  INFORMATION ON SEATTLE
  Click here for information on Seattle.
  
  Click here to visit the Seattle Convention and Visitors Bureau.
• TRAVEL ARRANGEMENTS AND SUPPORT (UPDATED - 9/16/09)

  Federal attendees (those who are paid directly by the U.S. Treasury) and those on federal travel orders are responsible for their own travel arrangements (see LODGING above).

  UCAR-supported attendees - Travel arrangements for non-federal participants (i.e., not paid directly by the U.S. Treasury) and those not on federal travel orders will be handled through UCAR, by Brian Jackson.

  NEW: All UCAR-supported Graduate Trainees are are authorized to receive:

  • Roundtrip coach airfare, direct-billed to UCAR
  • Lodging (single occupancy), direct-billed to UCAR
  • GSA per diem ($71/day, no receipts needed), reimbursable to traveler
  • Misc. ground transportation to from airports, reimbursable to traveler

  We would like to issue airline tickets as soon as possible in order to obtain the best airfares, and thus maximize the buying power of our limited federal funding. We will do our utmost to accommodate your airline preference. Please contact Brian as soon as possible regarding your travel plans, if you have not done so already.

  Please be sure to include the following information:

  • your name as it appears on your driver's license
  • your date of birth (new Homeland Security regulation, effective 2/09)
  • preferred dates and departure times
  • preferred departure airport
  • any frequent flyer program account numbers
  • your seating preference
  • your Marriott Rewards program number

  Rental cars are not authorized for UCAR-supported travelers.

Return to JOSS Events Page