National Climate Assessment Coastal Sector Meeting
12-13 January 2012
Charleston, SC

GENERAL INFORMATION

UPDATED - 1/9/12

UPDATES
1/9/12 - NCA Technical Inputs Outline, Participant List
1/7/12 - Agenda
1/6/12 - Participant List
1/3/12 - Participant List
12/21 - Lunch Update 12/20 - Participant List
12/15 - Draft Agenda, Participant List
12/14 - Participant List
12/9 - Participant List
12/7 - Participant list

REGISTRATION / RSVP
If you plan to attend the Meeting, please register now by clicking here. The Registration cut-off is COB Wednesday, 14 December 2011.

DRAFT AGENDA (UPDATED - 1/7/12)
Click here to download the latest draft agenda.

CONFIRMED PARTICIPANT LIST (UPDATED - 1/9/12)
Please click here to download the most current participant list (Updated - 1/9/12) of those invitees who have confirmed their intentions to attend the Meeting. If your name does not appear on this list, we do not know that you are coming. Please visit the Meeting Website and register now. Revisions will be posted and dated on a regular basis.

Please Note: Your contact information will be used for your registration and our Meeting purposes. This will include compilation of a participant list, which will be printed as well as available online. This information is not to be used by or shared with third parties for any other purpose whatsoever. If you elect not to be on the participant list, please contact Brian Jackson (bjackson_at_ucar.edu) at your earliest convenience.

BACKGROUND DOCUMENTS (NEW - 1/9/12)

• NCA Technical Inputs Outline

MEETING VENUE
The Francis Marion Hotel
387 King Street
Charleston, SC
Tel: 843-722-0600
Website

LODGING
Please note that a block of rooms is being held for our group at The Francis Marion Hotel for the nights of 11-12 January 2012, at the special meeting rate of $119.00 plus a $1.00 marketing fee charge plus 13.5% tax/night ($136.20), single occupancy.

Check-in time is 4:00 p.m., and check-out time: 12:00 p.m.

RESERVATIONS
All hotel reservations for the Meeting are being handled by Brian Jackson (bjackson@ucar.edu) at UCAR-JOSS via a rooming list with the hotel. You will not be able to call the hotel and make a reservation at this rate.

The deadline for all attendees to submit their reservation dates to Brian is COB Wednesday, 14 December 2011. After this date, reservations will be accepted on a space- and rate-available basis only. Please forward your arrival and departures dates and any special hotel requests to Brian as soon as possible. Brian will send you your confirmation number closer to the meeting date. You will be responsible for your own room and tax charges as well as all incidental expenses.

GUARANTEES
Your reservation is guaranteed, so there is no need to call the hotel with your credit card information prior to your arrival. You will be asked to provide your credit card at check-in.


CANCELLATIONS
Please contact Brian as soon as possible to cancel a reservation.

EARLY DEPARTURE FEE
Your departure date will be verified at check-in. At that time, you may make adjustments to your actual departure date. After check-in, if you decide to depart prior to your departure date, you will be charged an early departure fee of one-half the room rate plus sales tax, which is currently 7.5% ($63.96).

PER DIEM
The FY12 GSA CONUS M&IE rate for Charleston, SC, is $56.00.

LUNCHES (UPDATED - 12/21/11)
Lunches will be provided on Thursday-Friday, 12-13 January 2012. It is assumed that all meeting participants will attend. Lunch on Friday will be a boxed lunch, so that attendees may take one with them as they leave the Meeting. Vegetarian options will be available. Please send any dietary restrictions to Brian by COB Tuesday, 3 January 2012. See PAYMENTS below.

RECEPTION There will be a reception Wednesday evening, 11 January 2012, 6:00-7:00 p.m. This is a joint reception for attendees of the the National Climate Assessment Coastal Sector Meeting and the Climate Science and Coastal Management Meeting (10-11 January 2012). Details will be announced onsite.

PAYMENTS
Under the terms of the UCAR-JOSS cooperative agreement with NOAA, UCAR-JOSS is prohibited from providing meals to federal participants and those on federal travel orders. Federal attendees and those on federal travel orders are requested to contribute $26.00 towards their lunches. This amount represents two "Lunch" amounts of the GSA CONUS M&IE rate for Charleston.

Federal attendees and those on federal travel orders will need to go online and pay (see MAKING A FEDERAL PAYMENT below). You can then claim full per diem for Charleston on your travel voucher. UCAR accepts both Visa and MasterCard only.

MAKING A FEDERAL PAYMENT
For Federal Participants and those on Federal Travel Orders, to make your payment:
1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, scroll down to "NCA Coastal Sector Meeting - 13-14 January 2012 - Meal Fee," and then click on the "Next" button.
3. On the following screen, enter the amount ("26" for $26.00) and fill in your billing information.
4. When you are ready, click on the "Start Process" button.
5. You will receive an e-mail confirming your payment.

If you prefer to pay by check, please make it payable to "UCAR," and mail it to Brian at:

Brian Jackson
UCAR-JOSS
P.O. Box 3000-FLA
Boulder, CO 80307

Receipts for check payments will be provided upon request following the meeting.

ATTIRE
Business casual.

AIRPORT INFORMATION
Most attendees will fly in and out of Charleston International Airport (CHS).

TRANSPORTATION BETWEEN AIRPORT AND HOTEL
For information on Ground Transportation options at Charleston International Airport, please click here.

DRIVING DIRECTIONS TO THE FRANCIS MARION HOTEL FOR LOCAL ATTENDEES
Click here for driving directions to The Francis Marion Hotel.

TRAVEL ARRANGEMENTS AND SUPPORT
There is limited travel support available to non-federal participants. Please contact Murielle Gamache-Morris (murielle.gamache-morris@noaa.gov) for availability of funding.

Federal attendees (those who are paid directly by the U.S. Treasury) and those on federal travel orders should work with their sponsoring office to make travel arrangements according to the procedures in place at that office.

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