Climate Science and Coastal Management Meeting
10-11 January 2012
Charleston, SC

GENERAL INFORMATION

UPDATED - 1/9/12

UPDATES
1/9/12 - NCA Technical Inputs Outline
1/6/12 - Agenda, Participant List
1/3/12 - Participant List
12/20 - Background Documents and Participant List
12/15 - Participant List
12/14 - Participant List
12/9 - Participant List
12/7 - Participant List

REGISTRATION / RSVP
If you plan to attend the Meeting, please register now by clicking here. The Registration cut-off is COB Wednesday, 14 December 2011.

DRAFT AGENDA (UPDATED - 1/6/12)-->
Click here to download the latest draft agenda.

CONFIRMED PARTICIPANT LIST (UPDATED - 1/6/12)
Please click here to download the most current participant list (Updated - 1/6/12) of those invitees who have confirmed their intentions to attend the Meeting. If your name does not appear on this list, we do not know that you are coming. Please visit the Meeting Website and register now. Revisions will be posted and dated on a regular basis.

Please Note: Your contact information will be used for your registration and our Meeting purposes. This will include compilation of a participant list, which will be printed as well as available online. This information is not to be used by or shared with third parties for any other purpose whatsoever. If you elect not to be on the participant list, please contact Brian Jackson (bjackson_at_ucar.edu) at your earliest convenience.

BACKGROUND DOCUMENTS (UPDATED - 1/9/12)

• NEW! - NCA Technical Inputs Outline
• Barriers to Implementing Climate Adaptation Plans: A Survey of Climate Professionals Across Sectors - Complimentary Summary, Association of Climate Change Officers (ACCO)
• Coastal Sea-Level Change Societal Challenge Needs Assessment Report, NOAA
• Proceedings from the Sea Level Rise and Inundation Community Workshop, NOAA

MEETING VENUE
The Francis Marion Hotel
387 King Street
Charleston, SC
Tel: 843-722-0600
Website

LODGING
Please note that a block of rooms is being held for our group at The Francis Marion Hotel for the nights of 9-10 January 2012, at the special meeting rate of $119.00 plus a $1.00 marketing fee charge plus 13.5% tax/night ($136.20), single occupancy.

Check-in time is 4:00 p.m., and check-out time: 12:00 p.m.

RESERVATIONS
All hotel reservations for the Meeting are being handled by Brian Jackson (bjackson@ucar.edu) at UCAR-JOSS via a rooming list with the hotel. You will not be able to call the hotel and make a reservation at this rate.

The deadline for all attendees to submit their reservation dates to Brian is COB Wednesday, 14 December 2011. After this date, reservations will be accepted on a space- and rate-available basis only.

Federal attendees and those on Federal Travel Orders - Please forward your arrival and departures dates and any special hotel requests to Brian Jackson as soon as possible. Brian will send you your confirmation number closer to the meeting date. You will be responsible for your own room and tax charges as well as all incidental expenses.

UCAR-supported attendees - UCAR will provide travel support to designated non-federal attendees. Please see TRAVEL ARRANGEMENTS AND SUPPORT below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses. Please contact Brian as soon as possible to begin making your travel arrangements.

GUARANTEES
Your reservation is guaranteed, so there is no need to call the hotel with your credit card information prior to your arrival. You will be asked to provide your credit card at check-in.


CANCELLATIONS
Please contact Brian as soon as possible to cancel a reservation.

EARLY DEPARTURE FEE
Your departure date will be verified at check-in. At that time, you may make adjustments to your actual departure date. After check-in, if you decide to depart prior to your departure date, you will be charged an early departure fee of one-half the room rate plus sales tax, which is currently 7.5% ($63.96).

PER DIEM
The FY12 GSA CONUS M&IE rate for Charleston, SC, is $56.00.

LUNCHES
Lunch will be provided on Tuesday and Wednesday, 10-11 January 2012. It is assumed that all meeting participants will attend. Vegetarian options will be available. Please send any dietary restrictions to Brian by COB Tuesday, 3 January 2012. See PAYMENTS below.

RECEPTION There will be a reception Wednesday evening, 11 January 2012, 6:00-7:00 p.m. This is a joint reception for attendees of the Climate Science and Coastal Management Meeting and the National Climate Assessment Coastal Sector Meeting (12-13 January 2012). Details will be announced onsite.

PAYMENTS
Under the terms of the UCAR-JOSS cooperative agreement with NOAA, UCAR-JOSS is prohibited from providing meals to federal participants and those on federal travel orders. Federal attendees and those on federal travel orders are requested to contribute $26.00 towards their lunches. This amount represents two "Lunch" amounts of the GSA CONUS M&IE rate for Charleston.

Federal attendees and those on federal travel orders will need to go online and pay (see MAKING A FEDERAL PAYMENT below). You can then claim full per diem for Charleston on your travel voucher. UCAR accepts both Visa and MasterCard only.

Expenses for provided meals to UCAR-supported travelers will be handled directly by Brian. Please proceed to TRAVEL ARRANGEMENTS AND SUPPORT below.

MAKING A FEDERAL PAYMENT
For Federal Participants and those on Federal Travel Orders, to make your payment:
1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, scroll down to "Climate Science and Coastal Mgmt Meeting - 10-11 January 2012 - Meal Fee," and then click on the "Next" button.
3. On the following screen, enter the amount ("26" for $26.00) and fill in your billing information.
4. When you are ready, click on the "Start Process" button.
5. You will receive an e-mail confirming your payment.

If you prefer to pay by check, please make it payable to "UCAR," and mail it to Brian at:

Brian Jackson
UCAR-JOSS
P.O. Box 3000-FLA
Boulder, CO 80307

Receipts for check payments will be provided upon request following the meeting.

ATTIRE
Business casual.

AIRPORT INFORMATION
Most attendees will fly in and out of Charleston International Airport (CHS).

TRANSPORTATION BETWEEN AIRPORT AND HOTEL
For information on Ground Transportation options at Charleston International Airport, please click here.

DRIVING DIRECTIONS TO THE FRANCIS MARION HOTEL FOR LOCAL ATTENDEES
Click here for driving directions to The Francis Marion Hotel.

TRAVEL ARRANGEMENTS AND SUPPORT

Federal attendees (those who are paid directly by the U.S. Treasury) and those on federal travel orders are responsible for their own travel arrangements (see LODGING above).

UCAR-supported attendees - Travel arrangements for designated non-federal participants (i.e., not paid directly by the U.S. Treasury) and those not on federal travel orders will be handled through UCAR, by Brian Jackson.

All UCAR-supported attendees are authorized to receive:

* Roundtrip coach airfare, direct-billed to UCAR
* Lodging (single occupancy), direct-billed to UCAR
* GSA per diem of $56/day (.75 for travel days; no receipts needed), reimbursable to traveler
* Misc. ground transportation to from airports, reimbursable to traveler
* Mileage for local attendees who are driving themselves

We would like to issue airline tickets as soon as possible in order to obtain the best airfares, and thus maximize the buying power of our limited federal funding. We will do our utmost to accommodate your airline preference. Please contact Brian as soon as possible regarding your travel plans, if you have not done so already.

Please be sure to include the following information:

* your name as it appears on your driver's license
* your date of birth (new Homeland Security regulation, effective 2/09)
* preferred dates and departure times
* preferred departure airport
* any frequent flyer program account numbers
* your seating preference

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